Reduce manual processing time
Improve cash flow
Timely fee collection and debt management
Safe and secure payment processing

Easy Activation, Simple to Use

• The QikKids Transaction Gateway makes it possible for you to offer your parents secure and fully automated electronic payment options including credit card, direct debit and BPAY.
• The QikKids Transaction Gateway can process credit card, direct debit and BPAY transactions on a daily, weekly, fortnightly or monthly basis. It can even manage processing multiple payment frequencies and methods.
• Straight through processing – there is no need to re-key account information or enter payments manually. The QikKids Transaction Gateway automatically adjusts the accounts in QikKids if a payment is declined.
• No need to wait weeks for set up – in most cases the system can be prepared and activated within 1 week.
  

Low Cost, Improves Collections

• Utilising the Transaction Gateway enables you to offer convenient payment options while keeping your collection costs as low as possible.
• These low fees can either be absorbed by the centre or can be passed on to the parents.
• The QikKids fee is a simple low cost transaction fee charged on successful transactions – this means you only pay for transactions you receive money on. Transaction charges start from as low as 4.4c per transaction depending on volume. Transactions are purchased in batches:
  2,000 Transactions $110 inc GST 
  10,000 Transactions $440 inc GST
• Apart from the low transaction gateway fee your only other costs are the fees charged by your provider – please talk to you preferred provider for further information on their fees or check the downloadable Pricing Schedules on this page (where available).
• In most cases you don’t have to have a bank account with our banking service providers to utilise this service – you can have the money deposited into the bank account you are currently using. New service providers will be added to the list so don’t forget to check back regularly.

QikKids Gateway Process

1. QikKids Program
   Parent's billing details are entered into QikKids. For credit card and direct debit payments you activate the billing process based on your charging frequencies (i.e. weekly, fortnightly, monthly) while BPAY is fully automated.
2. QikKids Transaction Gateway
   The Gateway processes the billing request/s via direct electronic links to the financial institution.
3. Processing Financial Institution
   The nominated financial service provider debits the nominated accounts, processing the payments directly back into your bank account(s).
4. QikKids Transaction Gateway
   QikKids then adjusts account balances for any rejected payments and inputs new payments in the case of BPAY.

Benefits for Centres

• More efficient fee collection
• High security – 128 bit SSL
• Frees up time spent doing administration for fee payments
• Fees can be absorbed by the business or passed on to parents
• Makes paying fees on time easier for parents
• Improves your cash flow
• Reduces security issues in terms of cash kept on premises.
• Flexible billing frequency and method options
• No need to worry about providing change for cash payments
• Reduces time spent preparing for and visiting your bank

Benefits for Parents

• Convenience – regular ongoing payments automatically deducted. No need to remember to write a cheque or get out (and keep aside) enough cash
• Reduces the risks associated with carrying cash (loss, theft, etc)
• Easy Set Up – parents complete a simple activation form
• Secure Processing – high level security systems to ensure safe processing of payments. Once entered no one can obtain full details from the QikKids program. This ensures that parent’s financial information is kept securely even if someone was to break into the PC

Security
There is no need for you to install costly security measures on your systems – the QikKids Transaction Gateway uses the industry recommended security measures to protect your centre’s data.

Service Providers
QikKids does not receive any commissions or kick backs from the service providers we work with and we aim to give clients a choice of providers. We currently have two service providers set up and are working towards adding more shortly. If you have a financial services institution that you think would be appropriate to participate as a service provider please send us their details so we can review and discuss with them.

Current Service Providers

Ezi Debit
Ezi Debit is the largest Direct Debit payment provider to Australian Child Care centres.  Ezi Debit specialises in automatic collection of fees from banking and credit card accounts resulting in an efficient, low cost and fully supported solution in maintaining your centres cash flow.

Ezi Debit understands the needs of child care providers.

Since pioneering the use of Direct Debit for fee collection within child care, Ezi Debit is now trusted by thousands of centres nationally as their preferred payment solution provider.

Our proven solution increases cash flow whilst minimising overdue accounts.  Time spent collecting and receipting payments is reduced and as payments are electronic, security to your centre, staff and children is enhanced.

Through Ezi Debits’ relationship with QikKids, your centre now has access to a fully integrated payment solution for the collection of Direct Debit and Credit Card payments.

Ezi Debit receives payment requests from the QikKids Gateway each day.  Payments are then processed each morning and all cleared successful payments are deposited into your account daily.  The parents’ payment record within QikKids is then updated resulting in a seamless payment solution that has never been so Ezi.

Ezi Debit is available NOW and you can be set up within 24 hours.  For further information and exclusive pricing for Gateway users, contact Ezi Debit direct on 07 3255 1733.

FFA PaySmart
PaySmart are a Direct Debit and collection software specialist. When dealing with the direct debit billing of customers’ fees and the cash flow of your business, there’s no room for error. Through our direct debit billing services, we concentrate on being efficient, effective and accurate... with a ‘can do’ attitude that is geared to give you unmatched service.

Efficient cash flow management is one of the common denominators in every successful business, as is the timely collection of receivables. We have spent many years listening to our clients and now have direct debit billing software and services that are second to none.

Payment requests recorded in the morning are submitted that same day, for settlement to your nominated account in four working days.

Paysmart processes your direct debits and bank credit cards through a fast and secure online internet connection, using a process that significantly lowers the cost of using direct debit. On settlement day, PaySmart provides an email reconciliation to clearly identify the monies deposited, making your reconciliation much easier.

QikKids enables you to take advantage of the PaySmart technology to improve your administrative performance and reduce your operating costs.

Westpac Banking Corporation
Westpac offers your centre some unique banking services for the acceptance of payments from parents. Through Westpac’s relationship with QikKids, your centre will have access to an integrated solution for the acceptance of BPAY and Credit Card transactions.

Westpac’s experience is that many parents are looking for convenient ways to pay child care fees from their credit or debit cards. BPAY provides parents with the ability to make payments through their own financial institution, at a time that is convenient to them. Furthermore, the Credit Card service enables the automated processing of a payment to the parent's Visa, MasterCard or Bankcard at a predetermined frequency.

The services provided by Westpac through the QikKids Payment Gateway will provide your centre with a very cost effective alternative to other payment methods. In addition, it can assist your centre to save time and money, and reduce the handling of cash. These services will enable your centre's staff to spend less time on processing payments and more time attending to children.

Download a copy of Westpac’s Pricing Schedule

Getting Started

To activate your QikKids Transaction Gateway simply follow these 4 steps:

1. Complete and return the downloadable QikKids Transaction Gateway application form, nominating the service provider(s) of your choice.
2. We will send you relevant paperwork to complete and return
3. Ensure relevant parent billing information is entered into QikKids
4. Start using the automated system!

FAQ Section